Logistics Support Agent-1

We are announcing a job opportunity with the key purpose of this role is to provide administrative purchase to pay support to Logistics Teams to contribute to effective and efficient Logistics Operations. Read job description below then apply for free and simple.

Key Roles and Responsibilities:

• Purchase Order & Inventory Management:Reviews PFIs, Invoices and any other purchase docs to ensure accuracy and in alignment with agreed prices/rates.
• Raising Purchase Requisitions (PR) and Purchase Orders (PO) for goods and services used by Logistics e.g. fuel, gas, spares, leases, transport services etc.
• Tracking orders and ensuring timely delivery of goods and services, and timely GRNs so suppliers can be paid on time.
• Monitoring inventory levels (fuel, gas, spares etc.) and placing orders as needed to maintain adequate supplies and ensure smooth operations.
• Resolving issues with suppliers and vendors regarding shipment delays or quality/quantity lapses.
• Conducting monthly fuel and gas reconciliations.
• Supplier Statement Reconciliation & SLA Management Conduct supplier statement reconciliations monthly and ensuring reconciling items are resolved within one month. Ensure all invoice queries are resolved.
• Liaise with the Logistics teams on site to ensure any valid items on supplier statements not yet GRNed are accrued in the respective months.
• Supplier Service Level Agreement (SLA) performance management – tracking of SLA KPIs, attendance of weekly/monthly review meetings and gap closure.
• Other Assisting in the preparation of annual budgets and presenting cost analyses to management for decision-making purposes.
• Any other admin tasks as may be required by the Line Manager or Logistics teams.

Key Attributes and Competencies:

• Good numerical ability especially on reconciliations
• Detail oriented
• Good interpersonal skills / builds good relationships/ Team player
• Ability to work under pressure
• Good verbal and communication skills
• Good self-management principles
• Ability to adapt to change effectively
• Lives the values of the organization
• Fluent in English and Swahili

Minimum Requirements:

• 3 years relevant diploma/degree in Supply Chain/Logistics or any other relevant field
• Preferably 2 – 3 years of working experience.
• Good level of computer literacy (MS Office, Teams, Syspro etc.)

Apply Now